Regular Meeting Minutes
December 20, 2005
1. Call to order: The regular meeting was called to order at 7:00 PM.
2. Attendance: Members present were Chairman Rick Micklon, Dan Peaco, Maureen Howard, & Alternate Mike McAllister, (Vice Chair Stan Brett, Win Webster, & Recording Secretary – Alternate Shirley Hamilton, – absent) Mike McAllister moved up as a voting member.
3. Quorum: Board had a quorum.
4. Secretary’s Report:
A. Regular Board Meeting, November 15, 2005 - Motion to accept minutes. DP/MM – Unanimous. MH abstained from vote.
B. Site Walk Minutes from December 3, 2005 (Hancock Land Management, LLC - R10, Lot 26) Motion to accept minutes as amended. MM/DP – Unanimous.
C. Workshop Minutes from December 6, 2005 - Motion to accept minutes as amended. DP/MM – Unanimous. MH abstained from vote.
5. Discussion & Comments from Public:
A. None
6. Shoreland Zoning Applications:
.A. Ken Bartow – U8, Lot 5. Renovations to his family summer cottage on Thompson Lake. At the Planning Board’s request, Ken returned with 2 submittals, 1) a Drawing to show leach field moved an additional 5’ toward center of property, to comply with set back and 2) a Soil and Erosion Control Plan. Ken states that moving 5’ puts the corner of house right next to a healthy 50’ hemlock tree. State granted variance. Board discussion: ZH, CEO, comfortable with original plan. Motion to accept Ken’s project as originally submitted, with notation is accepted as a “NON-CONVERSION” ONLY. IT MAY NEVER APPEAR FOR FUTURE REVIEW AS A YEAR ROUND RESIDENCE. APPLICANT AGREES. DP/MM – Unanimous.
B. Grant Plumber - Field Stone Builders, representing Shelly and Ben Chigier- Map U9, Lot 21. Requesting a Shoreland Zoning Permit. Letter of representation was submitted. Currently a year round home. Requesting a new garage and a new living area. Existing driveway and septic system will remain the same. Power is currently overhead and will remain that way. Erosion control submitted. Motion to accept project as presented. DP/MM – Unanimous.
C. Michael Iwans – Map R7, lot 18B – Requesting “Set back Variance”. Purchased in 1999. Has existing mobile home on the lot of record. Does not meet the 25’ setback. Variance denied by PB and may now go to BOA. Applicant may use these minutes as his official denial documentation for the BOA process.
D. Jeffrey & Dianne Gniadek – Map R5, Lot 33A-06. Requesting to build a single-family home structure on Moose Pond. Planning to build home himself, Day Brothers will do excavation. RM stated that applicant (as builder) is required to ensure excavators will install & maintain erosion control measures that are acceptable to CEO. Motion to accept the project presented. DP/MM – Unanimous.
7. Residence Based Business Applications:
A. None
8. Site Plan Applications:
A. Dan Simoneau – R7, Lot 16. Camp on Saturday Pond. Not in attendance, but RM would like an invoice sent to applicant showing balance due. TT will update and send out invoice.
9. Subdivision Application:
A. Craig Higgins – R9, lot 38, Preliminary Review for a 14 -lot subdivision.
Representing L&R logging, LLC – 78.29 acres of land. Asking board to address proposed designs. Preliminary plan, referred to as the oval design, meets town ordinance. Roughly 81,000 sq. ft. Alternate design, referred to as the lemon design. Paved 20’ road, with 3’ shoulders. Loamed and seeded shoulders. Town standards and State standards will be met. Scott Williams: No phosphorus numbers as of yet. Less impervious area is better for water quality and wildlife habitat. Passive control is a vegetated buffer. Non-passive control is going to require maintenance over time. Areas of concern are the areas where individual lots pass wetlands. Additional set backs may be required based on phosphorus numbers. The oval design, Paved portion 12’ with 2’ shoulders on each side.
Shawn Hazelton, Assistant Fire Chief: Road size issues, suggests meeting w/ Craig individually. Roadway needs to be addressed. RM: Application cannot be accepted as complete tonight, all submittals must be in. Fourteen hundred dollar check submitted, but TT will check on a professional services check of 1,000.00. Applicant requested to be on next month’s agenda.
B. Dave Fowler & Tom Dubois representing Hancock Land Management, LLC. – R10, Lot 26. Preliminary review for subdivision. Proposing a road that will meet new road ordinance with cul-de-sac. Requesting this be a town road. Shawn Hazelton, Assistant fire Chief, issues: cul-de-sac, turning issue. Dry hydrant discussion. Ordinance guideline: 65’ to property line, 50’ to edge of pavement. Applicant proposing to pave. Loop road / dead end road, PB input needed to go forward. Scott Williams: Project of this scale; storm water is going to be dramatically changed. Dave Fowler: Not anticipating common driveways. Fire lane was discussed, but maintenance is an issue. RM: Any road design other than as per ordinance, may deem a call to Geoffrey Hole and or MMA. If Fire
Dept. and Scott Williams agree that a design other than per ordinance, is in fact as or more acceptable for life safety or resource protection, PB will discuss and research options. Applicant requested to be on next month’s agenda.
10. Miscellaneous:
A. Ordinance Committee- Update – Not in attendance.
B. PB discussion with CEO Re: requirements for a permit for above ground fuel storage tanks. (Both above and below 1000-gallon increments).
*Board moved on discussion. Will be on next agenda.
C. Zak Horton, CEO –
1. Erosion Control Plan Agreement form handed out and discussed. To be included with Shoreland zoning application. Zak will amend with a signature line.
2. Impact fee, would like PB to consider imposing this fee. Per RM, TT will add this to future workshop Agenda.
11. Upcoming Dates:
A. Next workshop January 3, 2006 at 7:00 PM – (Invite Ordinance committee as listeners and observers)
Agenda - Warrant articles/ Ordinance changes,
1. Definition of driveway,
2. Buried power vs overhead power,
3. Abutters
4. Replacement of self contained heating oil tanks,
5. Camp ordinances
B. Next regular meeting January 17, 2006 at 7:00 PM.
12. Discussion & comments from board:
.
A. Driveway issue –RM would like to know if PB can call a public hearing requesting changes and immediate implementation. – RM still researching.
13. Adjournment:
With no further business, the meeting was adjourned at 11:25 PM. MM/DP – Unanimous.
Respectfully submitted, Tanya Taft, Recording Sec.
Approved by: ____________________________________
Rick Micklon, Chair
Otisfield Planning Board
Approved on: _______________________
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